combo box to change filters on excel pivot table

Question

Excel 2013. I am using 3 combo boxes to change filters on the pivot table. My first combo box has "Project1", "Project2" & All. My second combo box has "Customer1", "Customer2" & All. My third combo box has "Country1", "Country2" & All.

I am using 9 pivot tables, all of them have filters as [Project], [Customer], [Country].

My intention is to change first combo box to Project1 & all the pivot tables filter should change as Project1.I am successfully able to do that.

However when I select the first combo box as "All". First Combo box cell link to Y1. I get VBA Run time error 1004: Application-defined or object-defined error.

Sub ProjectName()

ActiveSheet.PivotTables("PVT1").PivotFields("Project Name").ClearAllFilters
ActiveSheet.PivotTables("PVT2").PivotFields("Project Name").ClearAllFilters
ActiveSheet.PivotTables("PVT3").PivotFields("Project Name").ClearAllFilters

    ActiveSheet.PivotTables("PVT1").PivotFields("Project Name").CurrentPage = Range("Y1").Text
    ActiveSheet.PivotTables("PVT2").PivotFields("Project Name").CurrentPage = Range("Y1").Text
    ActiveSheet.PivotTables("PVT3").PivotFields("Project Name").CurrentPage = Range("Y1").Text 

Answer 1

Since the first three lines of code go without issue, I will assume that the Pivot Table PVT1 and the Field Project Name all exist. This places the error somewhere after that.

For the call to .CurrentPage you will get a 1004 error for the following reasons:

• Using this to try and filter any field that is not set as a Report Filter. You cannot use the CurrentPage to filter any rows or columns
• Setting a value which does not exist in the list of possible values

On the second point, this is where the call to Range might be relevant.

• Verify that the value there exists in the list of possible ones.
• Also be aware you are using .Text which will use the display value of the cell and not its underlying .Value

To resolve these issues, there are a couple of options:

• For the case where you want to filter data that is on the row or column (and not in the filters section) you can go through PivotItems and set Visible = True/False
• You can also set a label filter from VBA if you want that instead of the manual filter
• If you want to check for a value existing in the CurrentPage, you can iterate the PivotItems for that PivotField and check that one matches. The code for that is very similar to the For Each loop with the check on value, just don't set Visible.

Code for setting a filter on a row or column

Sub FilterPivotField()

    Dim pt As PivotTable
    Set pt = ActiveSheet.PivotTables("PVT1")

    Dim pf As PivotField
    Set pf = pt.PivotFields("C")

    pf.ClearAllFilters

    'slow iterates all items and sets Visible (manual filter)
    Dim pi As PivotItem
    For Each pi In pf.PivotItems
        pi.Visible = (pi.Name = Range("J2"))
    Next

    'fast way sets a label filter
    pf.PivotFilters.Add2 Type:=xlCaptionEquals, Value1:=Range("J2")

End Sub

Picture of ranges